System
Settings
Company details, the commercial defaults every calculation reads, who sees what, and connected systems.
Company
- Legal name
- QClad Services Pty Ltd
- ABN
- 62 138 704 915
- Licence
- QBCC 1174 320
- Trading since
- 2004
- Address
- Unit 2/9-11 Lenco Cres, Landsborough QLD 4550
- Postal
- PO Box 292, Landsborough QLD 4550
- Telephone
- 07 5474 4966
- Facsimile
- 07 5474 4977
- admin@qclad.com
- EFT
- NAB Caloundra
BSB 084-462 · 5813 02947
Commercial defaults
Every calculation in the system reads these.
- GST
- 10%
- Retention
- 5%, half released at PC
- Payment schedule due (BIF Act)
- 15 business days
- Payment due (BIF Act)
- 25 business days
- Loaded field hour
- $94.00
- Site on-cost on measured work
- 24%
- Financial year
- 1 July - 30 June
- Locale
- en-AU · AEST (Brisbane, no DST)
People & permissions
58 seats, 12 on the desktop and 46 in the field, plus subcontractor logins at their own level. Access is set per person against the role below.
| Role | People | What they see |
|---|---|---|
| Director | 2 | Everything, including margin on every job, and the approval on variations and claims. Nathan Carter · Adam Doyle |
| Business Manager | 0 | Contracts, claims, invoicing, payroll extract, subcontractor compliance. Not tender margins. |
| Estimating | 2 | Tenders, the pricing schedule and its cost build-ups, historic project margins by rate. Dylan Fraser · Priya Raghavan |
| Project Management | 2 | Their own projects end to end: schedule of rates, variations, claims, timesheets, purchasing, ITPs, diary. Marcus Deng · Cameron Hale |
| Contracts Administration | 1 | Claims, variations, retention, invoicing, BIF clocks across every job. Janelle Roe |
| HSEQ | 1 | Health and safety, ITPs, tickets, inductions, incidents. Read-only on the commercial side. Sam Kirkwood |
| Procurement | 1 | Materials, purchasing, suppliers, receipting. No project margins. Toby Ellison |
| Document Control | 1 | Transmittals, drawings, handover packs, warranties. Grace Lindqvist |
| IT & Systems | 1 | Everything, plus the schema, deployments and the migration console. Wes Nakamura |
| Leading Hand | 4 | Their crew's day cards to approve, the site diary, Take 5s, SWMS sign-on, and raising purchase orders on site. Blake Tuiala · Mitch Ravenscroft · Zeb Marchetti · Dom Falzon |
| Field crew | 42 | Their own day card, their own tickets, the SWMS for the job they are standing on. Nothing commercial. |
Integrations
Systems QClad exchange data with. Named, because they are QClad's systems rather than generic ones.
- Connected
Xero
Invoices post out, payment status reads back. Last sync 2026-08-05 09:14, 18 documents.
- Integration
Primavera P6
Activity IDs join to the job. Programme dates read in both directions.
- Console →
Zoho
19 source systems, 983,406 records inventoried for migration.
- Partly connected
Xero payroll
Approved day cards produce the pay run, awards and site agreements applied. Every allowance pushes on the API except the hourly crib allowance, which Xero will not accept and is flagged on each run for manual entry.
- Connected
SharePoint
Documents stay in QClad's own tenancy. This system holds the register, the revision history and the issue record; the file never leaves their control, which is also the answer on Defence work.
- Integration
Flight tracking
Departure and arrival times against every booking on the travel register. Paid travel time is one hour before departure and thirty minutes after landing, computed from these rather than entered.
- Off
Location tracking
Off, deliberately. You turned it off because it reported the wrong location and most of the team had location services disabled anyway. Nothing here depends on it: a day card is proved by the job and cost centre it books to, not by a coordinate.
- Client side
Head contractor platforms
Several clients require QClad to work inside the client's own system and report in the client's format: SCJV Fieldwise, South32 vendor portal. That does not go away. QClad keep their own copy of everything here so the two agree.
Hosting and data
Where everything physically sits, which is a contract question on Defence and resources work rather than an IT one.
- Application
- Cloudflare, served from the edge node closest to whoever opens it. Australian users are served from Australian nodes.
- Database
- One region, Australia. It does not replicate offshore, and the region is fixed rather than chosen automatically.
- Documents and photos
- QClad's own SharePoint tenancy. The file never enters this system; this system holds the register, the revision and the issue record.
- Backups
- Point-in-time recovery on the database, inside the same region. SharePoint retention is QClad's own policy, unchanged.
- Access
- Per person, by role. The role selector at the top of the sidebar is the same mechanism: what somebody sees and what they may approve both come off it.
- Intellectual property
- QClad's. The source is handed over at the end of the build; Praxa host and support it at a fixed monthly fee, and that arrangement can end without the system doing so.
- Third parties
- None in the request path. Nothing here calls an external service to render a page, which is also why nothing here can be taken down by one.
Session
- Role
- Director
- Leads with
- Contracts, margin and exposure
- Purchase approval limit
- No limit
- Date
- Thu 13 Aug 2026
- Migration dry runs
- 0